Senior Executive Assistant to the Executive Team
interos.ai is the operational resilience company reinventing how organizations manage their supply chains and business relationships. Our breakthrough AI-powered SaaS platform transforms complex business ecosystems into a living global map, down to any single supplier, anywhere. We help companies reduce risk, prevent disruptions, and build more resilient and adaptive enterprises.
We are seeking a highly experienced, proactive Senior Executive Assistant to serve as a trusted partner to our executive leadership team. This person will anticipate needs, manage competing priorities with minimal direction, and keep our executives organized, efficient, and focused on what matters most. The ideal candidate has supported C-level leaders in a fast-moving environment, communicates with clarity and sound judgment, and brings a strategic, solutions-oriented mindset to every interaction.
Essential Functions/Duties
- Provide high-level, proactive administrative and strategic support to the CEO and members of the executive leadership team, anticipating needs and resolving issues before they escalate.
- Manage complex, high-volume calendars, prioritizing and scheduling internal and external meetings across time zones from HST to EST, and making sound judgment calls on competing demands.
- Coordinate travel, including flights, hotels, ground transportation, and detailed itineraries.
- Assist executives for meetings by gathering materials, building agendas, and capturing and distributing notes and follow-ups.
- Support executive operating rhythms, including leadership team meetings, board and investor preparation, and company-wide communications.
- Process and track expense reports, reimbursements, and purchasing requests, and monitor executive budgets as needed.
- Handle highly sensitive and confidential information, including board, financial, and personnel matters, with discretion and professionalism.
- Plan and lead internal events and offsites for executive leaders from concept through execution.
- Serve as a senior liaison between executives and internal and external stakeholders, including board members, customers, and partners.
- Identify, recommend, and implement improvements to administrative processes and AI-enabled tools that help executives and the team work more efficiently.
- 10+ years of experience in an Executive Assistant or similar administrative role, including direct support of C-level executives.
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