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Who Are We?

  • We are a staffing company based in Zurich, Switzerland
  • We are a tier 1 supplier to some of Switzerland's most attractive employers
  • We are an international team with several staff members who are already working remotely
  • We take pride in delivering high-quality service to our clients
  • To encourage communication, we hold daily team meetings, bi-weekly reviews, and have senior team members available on an ad-hoc basis to discuss your needs/questions

What is the role about?

The Executive Assistant will provide high-level administrative support to the team, handling a wide range of executive and administrative tasks. The ideal candidate is detail-oriented, highly organised, and capable of managing multiple priorities at the same time. 

This role requires excellent communication skills, a high level of discretion, and the ability to work independently.

Tasks and responsibilities:

  • Administrative support
  • Meeting coordination: Organise and prepare materials for meetings, take minutes, and follow up on action items 
  • Ensure meetings are efficiently run and objectives are met
  • Meeting Coordination: Organise and prepare materials for meetings, take minutes, and follow up on action items 
  • Ensure meetings are efficiently run and objectives are met
  • Project Management: Assist in the planning and execution of special projects and initiatives 
  • Track project progress and provide regular updates to the management team
  • Confidentiality: Maintain the highest level of confidentiality and handle sensitive information with discretion
  • Liaison Role: Act as a point of contact between the team and gather feedback in one-to-one meetings
  • Foster positive relationships and ensure effective communication
  • Event planning: Assist in organising company events, meetings, and conferences 
  • Ensure all logistics are handled smoothly
  • Document Management: Maintain organised and accessible records and files, both electronic and physical

Required qualifications:

  • Education
    • Bachelor’s degree in Business administration, communications, or a related field preferred
  • Experience: 
    • Minimum of 3-5 years of experience as an Executive Assistant or in a similar role supporting senior executives
  • Skills
    • Exceptional organisational and time management skills
    • Strong written and verbal communication skills
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
    • Ability to manage multiple tasks and prioritise effectively in a fast-paced environment
    • High level of professionalism and discretion
    • Strong attention to detail and problem-solving skills
  • Attributes
    • Proactive and self-motivated
    • Flexible and adaptable to changing priorities
    • Strong interpersonal skills and the ability to build relationships
    • High degree of integrity and commitment to excellence
  • Languages
    • Fluent English

What Can We Offer You?

  • Continuous training, learning, and development
  • Daily international exposure
  • Inclusion in meetings and more responsibilities over time
  • A competitive hourly payment
  • Paid time off and the flexibility to take more unpaid holidays
  • An Internet Service Provider and hardware allowance

Rigby is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We are excited to receive your application and hope to welcome you to the team.

Apply for this Position

Please ensure you meet geographic and skills requirements before applying.

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